#Filemail alternatives pdf#

You want the recipient to walk away not just with a document, but with a reason to continue engaging with you. What do you want your recipient to do after they open the attachment? Do you want them to schedule a meeting with you to talk about next steps? Or do you want them to give you feedback on the enclosed document? Or maybe you simply want them to send you any questions they may have.Īlways close your email with a call-to-action.

“Take a look at the wedding photos attached below.”.

“I’ve attached the employment contract, where you’ll see your salary, benefits, and perks.”.

“Here’s the quarterly financial report with a weekly breakdown.”.

In your “please find attached” phrase, you’ll describe what the document contains. Include your “please find attached” alternative phrase.Īfter briefly describing where you and the recipient engaged, it’s time to let them know that they’ll find the document you promised them. You can also skip formalities if you’re sending something quick and informal to a coworker. If you’re replying to another email with the attachment, you can potentially do without this step.

“Thanks for your form submission online - your ebook is ready for download.”.

“I enjoyed getting to know the Gallant Warehouse team yesterday.”.

It’s useful to refer to that in your first line, especially if you and the recipient aren’t coworkers or otherwise close. If you’re sending an attachment, then your recipient likely requested it during a previous conversation - whether it was in person, over the phone, or on another email.

Open up with a reference to your last meeting, email, or call with the recipient. ( Hot tip: Get inspired with these sales email subject lines and check out these email subject line tips). While these subject lines aren’t intrinsically bad, they’re not appropriate for an email with an attachment. Here are bad examples of subject lines for attachment emails: When including an attachment, you’ll want to allude to what the recipient will find once they open the email. The subject line will determine whether your prospect or recipient will open the email. Now, it’s time to write your subject line. Compose a subject line that says what the recipient will find inside. For example, change the business name to your prospect’s on a contract or custom quote. That way, your recipient doesn’t have to open more than two apps to see the files.įinally, make sure to double-check the documents for errors.

#Filemail alternatives pdf#

Limit file type variation - send two types at most (a PDF and Excel file, for instance. Make sure all the names are clean and easy to read, so the recipient knows what they’re receiving. pricing breakdown 20XX-04-21 VERSION.jpg.No prospect wants to go through four files like this: You’ll also want to change the file names and send the same file type whenever possible. If you’re sending multiple files, compress or merge them. In some situations, the file may be straightforward, like a resource PDF you send to all prospects or a pricing sheet. Include your 'please find attached' alternative phrase.īefore ever writing a single word of your email, create or collect the files you wish to send.

Open up with a reference to your last meeting, email, or call with the recipient.Compose a subject line that says what the recipient will find inside.Here’s an example of an email with the phrase: Like 'thanks in advance,' that can make prospects bristle. Third, it's a 'request' that's not optional. Your attachment will show up in the email, so there's no need to announce its existence unless your email doesn't already reference it. You want to strike a conversational, natural tone with your prospect - not write like a nineteenth-century lawyer. First, it sounds stuffy and overly formal. Why 'Please Find Attached' No Longer Works Below, we’ll cover the best “please find attached” alternatives. Between ebooks, case studies, data sheets, proposals, and contracts, you probably send email attachments on a daily - if not hourly - basis.Īnd that means you might be using the common phrase 'Please find attached.' Other variations include 'Attached please find,' “Please kindly find the attached file,' “Please find the attached file for your reference,' and 'Enclosed please find.'īut the phrase is falling out of use.